Onboarding Your New Employee: Our Ultimate Infographic and Checklist

Keely Teynor

July 28, 2021

A new employee being onboarded by her two new employers

You’ve done what seems to be the impossible these days, you’ve found and hired an amazing new employee. Congrats, pat yourself on the back!

Now, what’s next? What do you need to do in order to:

  1. Be compliant with all the laws and regulations
  2. Get the training necessary for that employee to be successful
  3. Keep that employee happy so she or he stays for a long time

All of this stuff can be categorized under Employee Onboarding. According to the Society for Human Resource Management, New Employee Onboarding is, “the process of integrating a new employee with a company and its culture, as well as getting a new hire the tools and information needed to become a productive member of the team.”

Now, there are a lot of things that you can include with this. I always recommend having a New Employee Onboarding Checklist, so you can ensure that you go through everything, and keep it in his or her file as they start. If you need access to a checklist, and a slew of other HR Forms, reach out to me. To get you started, check out this checklist we made and this infographic in conjunction HR Support Center:

Employee Onboarding Infographic supplied by Hire With Ease and HR Support Center

Employee Onboarding Infographic supplied by Hire With Ease and HR Support Center

Hire With Ease’s Employee Onboarding Checklist ✔

Before an Employee Starts:

  • Send an email with all the necessary information about the first day. This could include:
    • Time that they should arrive
    • Where to park
    • Who to see when you arrive
    • What the plans are for lunch for the first day
      • (Hint — take them out for lunch, or order in as a group)
    • What they need to bring for New Hire Paperwork
      • I-9 Documentation
      • Direct Deposit Information
        • (Hint – you can’t tell a new employee to bring a Driver’s License and Social Security Card. If you don’t know why, ask me)
  • Have Employees send welcome messages to the new employee!
  • Get their office space ready (computer setup, phone, etc, office supplies)
  • Develop a Training Plan/Schedule for their Orientation

On The First Day:

  • Give them a tour of the building.
    • Show them where the break room is, bathrooms, introduce them to other staff.
  • Fill out all necessary paperwork and ensure any applicable state and federal guidelines are being followed
  • Go over the Employee Handbook, review Policies and Procedures, sign documents acknowledging receipt of all of these things.
    • (If you need help with these, call me!)
  • Company Orientation
  • Provide the schedule for training

Day Two and Beyond:

  • Training with their supervisor or manager. This is important to begin developing a relationship and rapport between the two
  • Training with the team. This is another way for the person to get to know the rest of the team, and learn cultures and norms from everyone
  • Assign a buddy. This should be someone who is an established employee, that the new hire can know she or he can reach out to whenever there are questions
  • Check in often
  • Be patient — a successful onboarding process takes 30-60 days.

Successful Employee Onboarding not only ensures that you are in compliance from an HR perspective with all necessary documentation, but it also assists in ensuring that the employee feels wanted, appreciated and valued. All of these things go a long way in helping your employee stick around for the long term!

Of course, if you still need to hire that rock-star employee, call us, we can help.

Get in touch